The Box Connector for Aprimo DAM automates content ingestion by syncing new and updated files from Box to Aprimo in real-time. Key features include automatic version control, folder-to-taxonomy mapping, and metadata synchronization. This integration allows users to submit content to the DAM via Box without requiring direct DAM access, streamlining workflows through automated ingestion, flexible post-sync actions, and comprehensive activity logging.
What it Does
Assets added or edited within a specific Box folder are automatically uploaded to Aprimo DAM as draft assets. The system preserves folder hierarchies by mapping them to collections or classifications and synchronizes file versions without creating duplicates. It also captures Box metadata and file properties to populate asset fields during the transfer.
How It Works
Setup begins by connecting a Box account and selecting a single folder for the connector to watch. The system monitors this folder via real-time notifications and supplemental scheduled checks to ensure no files are missed. Only one-way synchronization from Box to Aprimo DAM occurs, meaning changes in the DAM never affect the Box source. Files larger than 500 MB, Box Notes, and shared links are excluded from the sync process. System clutter and temporary files are ignored based on customizable filename patterns. If a transfer fails, the error is recorded in a Box-based log and can be configured to send alerts via webhook.
Key Capabilities
- Automated Ingestion: Uploads new or revised files from Box to Aprimo DAM typically within 30 seconds.
- Version Control: Detects edits to existing Box files and adds them as new versions to the corresponding Aprimo asset.
- Organizational Mapping: Transforms Box subfolders into Aprimo collections or taxonomy classifications automatically.
- Metadata Synchronization: Maps Box metadata and file properties directly to Aprimo asset fields.
- Flexible Post-Sync Actions: Leaves files in place, moves them to a specific subfolder, or sends them to the Box trash after a successful sync.
- Activity Logging: Maintains a spreadsheet log in Box to track every successful sync and identify specific reasons for any failures.
Common Use Cases
- Allowing external partners to submit content to the DAM without requiring an Aprimo login.
- Synchronizing creative work-in-progress from Box Drive directly into the DAM for review.
- Organizing large volumes of legacy content by mirroring existing Box folder structures in Aprimo.
- Centralizing assets from multiple contributors into a governed repository with automated metadata tagging.
Requirements
- Active Aprimo DAM environment
- Box account with administrative access for initial setup
- Service user account within Aprimo for asset creation